Jean Lambert is the Green Party Member of the European Parliament for London. She is one of three UK Green MEPs. This privacy notice applies to Jean and her office.*
Jean is registered as a data controller with the UK Information Commissioner’s Data Protection Register. Her registration number is Z6985480.
We are committed to protecting your personal data and ensuring full compliance with UK and EU data protection laws, including the EU General Data Protection Regulation, commonly referred to as GDPR.
Our main activities which are relevant for data protection and privacy are Jean’s website jeanlambertmep.org.uk, Jean’s e-news communications, casework for constituents and correspondence with other individuals or organisations.
When someone visits jeanlambertmep.org.uk we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out information such as the number of visitors to different parts of the site. This information is processed in a way which does not personally identify users. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. We do not use Google Analytics Advertising Features.
You can find information on how cookies are used on our website by clicking on the cog at the bottom left of the page.
Links to other websites
This privacy notice does not cover any links within our website which link to other websites. Those sites are not governed by this privacy notice, and if you have questions about how another site uses your information, you’ll need to check that site’s privacy statement.
Note about Internet Service Providers
It is also important to note that most Internet Service Providers maintain records of all URLs visited by their customers. Visitors should contact their ISP for more information.
As part of the registration process for our regular e-news, we collect personal information, such as name and email address.
This information is useful so we can see who is interested in Jean’s work and this will help inform future e-news content decisions. We use the contact information provided by subscribers, including email addresses, to provide updates on Jean’s work (via the e-news) and to contact you if we need to check/update records or notify of any changes to e-news.
We may also send updates on specific areas of Jean’s work or issues you have expressed an interest in, but only where you have given consent.
We use a third party provider, MailChimp, to deliver our e-news. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-news. MailChimp has confirmed it will be GDPR compliant no later than 25 May 2018. You can read MailChimp’s privacy notice here.
You can unsubscribe from our e-news at any time by clicking the unsubscribe link at the bottom of these emails. You can also unsubscribe by sending a request to email@example.com.
Correspondence with constituents, individuals, organisations; casework
Jean’s constituency covers the whole London region, and she receives communications from London residents on a wide range of issues. Other individuals and organisation also contact Jean’s office, usually by email, on an equally wide range of issues.
In order to deal with casework requests, we retain the personal identities, contact information and content of these communications. This is essential to deal with requests effectively, which sometimes require follow-up work, and reference to earlier correspondence. Issue-based communication from constituents also helps demonstrate the relative importance of different concerns to London residents and inform Jean’s activities.
We may also retain email communications received from other individuals and organisations where contact details or information about issues raised may be useful in dealing with those issues in the future.
In all cases where personal data is held, this is stored securely and treated confidentially.
Sharing personal data with third parties
We do not disclose your personal data to third parties without your prior consent, unless any of the following applies:
- as a necessary part of undertaking casework or other actions you have requested, where we are acting on your behalf
- as a necessary part of providing you with a service or contacting you as a supporter (for example, using MailChimp for e-news)
- where we are required to do so by law (for example, by using a third party to migrate data or ensure it is accurate and up-to-date)
We only communicate with individuals on the issues they have raised with Jean, unless they have given consent to receive more general communications about Jean’s activities, as with the e-news.
Access to your personal information
You are entitled to have access to and have deleted any of your personal information that we may hold. Please email any such request to firstname.lastname@example.org. Other contact details are available here.
When Jean’s parliamentary term comes to an end (currently projected to be with Brexit, 29 March 2019) all personal data will be deleted and disposed of securely, except where there are legal requirements for its retention.
Changes to this privacy notice
We will keep this privacy notice under review and amend it when necessary, indicating when any updates are made. This current policy is dated 10 May 2018.
* The use of third person plural (‘we’) in this notice refers to Jean Lambert and her office.